Tag Archive: Business Tools

Manage Time with Google Calendar and Google Keep

In the 21st century workplace, time is our most precious commodity. And it often feels like there’s not enough of it. You can learn how to use Google apps such as Google Keep and Calendar helps manage your schedules more efficiently.

Appointment Slots

There are several features on Google Calendar that will enhance your time management. First up are appointment slots. It’s only available for those on Google for Work or Google for Education. It’s a way for people to book time on your calendar based on a period that you specify. To set it up, click on the Calendar at the time you want the appointment slots to start and drag to the end time. When you let go, a dialog comes up. Instead of creating an event, you’ll select Appointment Slots. Type in the name and choose the duration of the free time slots. In Edit Details, you can add where the meetings are and a short description. You can add guests the normal way, but you can also just share the link. That means anyone can see the available slots on the calendar and they can then book a time by clicking an open appointment slot.

Find a Time

How are you going to get everybody in the same place at the same time? Google Calendar has two features to help you. (http://www.pcworld.com/article/145844/article.html) One is Find a Time, and the other is Suggested Times. The method works if all the calendars are public, or if those participants have shared their calendar with you. Since you have already created an event from above, you can edit it. You’ll see the Find a Time tab. Enter the email addresses of your guests in the box on the right. On the Day view, your guests’ calendar will appear, and you can pick a time that works for everyone. You can compare several schedules at a time.

Suggest a Time

Indicate a Time is similar, but it looks at everyone’s schedule and tells you when they’re free. Here’s how you use it. Like before, create an event and add several busy people to your guest list. Instead of manually looking on the Find a Time tab, just click on the Suggested Times link. It brings up all the times when everyone can attend.

What’s the Difference Between a Task and an Event?

If you have a meeting, you’ll add that to an event, but if you have something to do, like complete a report by a certain deadline, then you’ll use that as a task. The real time-saving feature is that you can add a function directly from Gmail. If your tasks aren’t visible, click the triangle next to Gmail to bring them up. Then click the plus sign to create a new work and the arrow to edit due date and details. Remember that tasks are only visible on the calendar if you select them to show up, and they have deadlines. When a new task is prompted by an email, you can just create the job as you read the mail by clicking Morea nd Add to Tasks.

Google Keep

Google Keep is a tool that that enables you to capture your ideas in a shareable note form, and it has some smart features that help you manage your schedule. Notes can be text or images, and on the Android version, you can input text with your voice. When you share a note, you can see the symbol of who you’ve shared it with below. You can make time-based reminders on your notes. This is helpful if you have scheduled Hangouts or phone calls, and you need notes you made to raise during that call. On mobile devices, these notes are also geo-fenced, which means your location triggers them. It is great for time management, as you only get reminded of the task when you’re near where you need to be.

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